The Processing> Enter/Reconcile Vendor Final Invoices command is required for all orders because it is the milestone in which three things occur:

1. You confirm the final quantities and extended costs for the order items.
2. You reconcile these numbers to what the vendor invoiced (which may include partial shipments and partial invoicing).
3. The deposits paid are applied to the confirmed costs. 

This is why you must use the command on orders that were pre-paid with a 100% deposit: Unexpected things happen and you don't want to give a vendor credit for your deposit until the pre-payment matches what was invoiced. 

However, if you have—

1. Recorded the deposit payment (see Entering Deposits to Vendors), including any increase that occurred due to changes 
2. Have confirmed that the quantities and FF&E amounts match the originals covered by the deposit
3. Confirmed that you have no additional tax or freight charges

—you can process these orders quickly, using this procedure:

1. (Optional, but useful) Locate the order on the Orders screen or the Expediting screen.
2. Call the Processing> Enter/Reconcile Vendor Final Invoices command.
3. If you did step 1, double-click in the PO number field to automatically insert the currently highlighted PO number. Otherwise, enter it.
4. FF&EZ will pull up the expected amounts for FF&E, freight, tax and the deposit.
5. If the total at the bottom of these numbers is zero, the [100% Deposit] button will be enabled.
   
    
6. Click on the [100% Deposit] button. This will retrieve the original deposit invoice information, perform all other calculations and select all items on the order.
7. Assuming there are no rounding issues to correct, click on the Accept invoicing for selected items button.
8. You do not need to issue a Balance Request for this type of order, however you should do so if you want to show full vendor payment status on purchasing management project reports that you send to your client. For this purpose, you can "record" a balance request instead of actually printing it. 

Notes

• This process assumes that there is no balance invoice from the vendor, so it pulls the original information entered for the deposit invoice. If there isn't any, you will have to enter this information manually, since the reconciliation process requires some type of identifying information from the vendor billing, even if it is "Pro Forma" with the date of an email from the vendor. 
• Once clicked, the [100% Deposit] button changes to [Cancel 100%]. If you change your mind because of a change FF&EZ does not yet know about, you can use this to process the order as you would any other.